If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You will need to provide the additional evidence within four weeks of being contacted. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Our events are designed to help you meet people, try new things and have fun. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream before 12.00 noon on the due date. and must cover the full period for which you are requesting mitigation. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. You apply for extenuation via an online form. Self-Certified claims must be submitted before the assessment deadline/ date. You can only request deferrals 2 weeks in advance of the event. We are committed to providing extensions to these important partners in the application process as well should the need arise. If you are still unable to meet the deadline you must submit a conventional EC. EMC University is a big, exciting place. /Tx BMC You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream '!g^ hbbd```b``K@$Xa7X)"+! endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream If your ECs are submitted late, your evidence should help to explain the delay. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. All Extenuating Circumstances claims must now be submitted on Portico. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. All coursework should be submitted by 12.00 noon on the stated deadline. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. You can only defer time-limited assessments (e.g. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. The source should always be stated below the table/figure. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If the deadline has already passed, the late submission may be condoned (i.e. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Deadlines for Geography modules are available from the Moodle pages for each module. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Work will not be accepted by email. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Make sure you submit your application in plenty of time to reduce added stress. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ This step-by-step guide will clarify how to do that. HPpuVru0 If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. We should, in these circumstances, be able to get back to you within 10 days. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. All illustrations must be discussed in the text. We may be able to support you better through the wider Student Support Framework. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. You will also be notified of the outcome of your claim via Portico. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Letter from your doctor or medical practitioner). Section 2.9: If you miss the deadline for EC claims. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Check if your circumstance meets the grounds for EC. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Work will not be accepted by email. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, you. Need support during your admission journey? Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. This may affect the type of mitigation that is available to you. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You may wish to start by speaking with your personal tutor. Bereavement: You will be required to provide a death certificate. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. /Tx BMC You can submit a self-certified EC to cover any assessments (including exams) falling within that period. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. /Tx BMC EMC Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If youre struggling with situations beyond your control, extenuating circumstances could help. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. how to apply for extenuating circumstances ucl. Here are three students sharing their experiences of applying for financial support from us. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances It is your responsibility to ensure that the work is submitted on time. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; All Extenuating Circumstances claims must now be submitted on Portico. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Usually, you apply through your subjects department. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . You can make an EC claim through Portico. ` & Some other situations beyond your control typically arent considered viable extenuating circumstances. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Were led by studentsand that means youre in charge. EMC EMC endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. You must proof-read and correct all errors. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. If you do not submit the requested evidence, your claim will normally be rejected. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream You can find information about the Extenuating Circumstances procedure in your student handbook. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. This is synonymous with "mitigating," or "exceptional" circumstances. includes details of all the different support that is available to you. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Applying for an EC STEP 1. This may affect the type of mitigation that is available to you. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Step 2: gather the relevant evidence for your application. UCL is yours, soshape it. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Please refer to SHS Faculty for penalties for over-length work. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. You can find further guidance on what your evidence should include in UCL's Academic Manual. The receiving office will forward your form confidentially to the appropriateperson. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Victim of crime :Police/crime report - a crime number alone isnotacceptable. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Extension approved? wide range of UCL support services are available for you, too. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. However, you have the right to appeal your results via theAcademic Appeals Procedure. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. UCLs Grounds for ECs explain what will normally be considered. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. ANYWAYYY enough about meeee plz dont leave me hanging. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. You must submit your late evidence no more than four weeks after submitting your EC application. Your evidence will need to cover the full period for which you are requesting mitigation. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. uM*\)+(. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. PREPARE. Cha c sn phm trong gi hng. If you self-certify then you should hear 1-2 working days. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. You should receive a response withinone week of submitting the request for review. Source: Glenn Cartsens Peters/Unsplash. Self-certified ECs: No earlier than 2 weeks before the deadline. What are extenuating circumstances for financial aid? All discussions will be treated confidentially. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Read the Extenuating Circumstances regulations before completing this form.2. No. If the request is accepted, the student may be granted an extension. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. . Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Volunteering Awards Ceremony 2021: Your Definitive Guide! Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). HA Any claims submitted after the assessment has started must be accompanied by evidence. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Where a student has a SoRA, extensions will be granted from the adjusted deadline. Step 3: submit your application. Is the claim supported by appropriate evidence? If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. 535 0 obj <>stream syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. HPpuVru0 Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Applying for an EC using self-certification. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream